CAREERS

Ostrom Climate is the place for smart and passionate people. We’re a small company with lots of interesting people from a wide variety of backgrounds, and we all agree it’s a great place to work. 

We believe in:

Integrity: We are honest and transparent, holding strong positions on what is moral and ethical in the pursuit of our climate vision.

Practicality: We prioritize feasible and immediate action based on real circumstances over abstract considerations.

Thoughtfulness: We bring the best of our collective intelligence and wisdom to every project and relationship.

Optimism: We share hope and confidence that society will successfully act to address the climate crisis and ‘tragedy of the commons’.

We are an equal opportunity employer and consider all qualified applicants equally without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status.

Current Opportunities

We are seeking a highly skilled and motivated Quantitative Analyst – Agricultural Emissions to join our team. In this role you will be responsible for the technical aspects of the development, implementation, and monitoring of GHG reduction projects, with a specific focus on sustainable rice projects, implementing alternate wetting and drying (AWD) irrigation techniques with smallholder farmers in Southeast Asia.

Company Description

Ostrom Climate is a global leader in the design, development, and implementation of GHG reduction programs at all scales. We have developed some of the world’s largest carbon projects including the Great Bear Forest Carbon Project, which is North America’s largest Improved Forest Management project and the world’s largest forest carbon project by area, as well as the Mai Ndombe REDD+ Avoided Deforestation project, the largest of its kind in Africa.

Specific job responsibilities include:

Documentation, Project Design, and Analysis

  • Collaborate with cross-functional teams to design, plan and implement Land Use carbon projects.
  • Conduct feasibility studies, risk assessment, and technical evaluation of potential projects/sites.
  • Prepare technical reports and project documentation for internal and external stakeholders.
  • Ensure the quality control of project documents, including the control of the values of (the potential to reduce) greenhouse gas emissions, project costs, etc.
  • Design monitoring data collection procedures to assess project performance. Follow up with project staff – including field staff across multiple countries – to ensure the effective implementation the monitoring procedures.
  • Develop and ensure effective implementation of protocols for in-field GHG measurement research and soil sampling to support modeling of GHG emissions (with a particular focus on rice agroecosystems).
  • Developing financial models for project implementation scenarios.

Compliance

  • Staying up to date on standards, methodologies, and requirements relevant to the project’s carbon crediting program.
  • Ensure that projects adhere to validation and verification requirements.
  • Support the development of project policies/plans to ensure compliance.
  • Lead communication with the carbon credit accreditation body and lead in the registration process of projects.

Team Collaboration

  • Conduct periodic international site visits for the purpose of feasibility assessment or to ensure a project’s compliance with technical requirements.
  • Work closely with project staff to coordinate activities effectively.
  • Participate in interdisciplinary discussions to enhance project activities.

Skills and Qualifications:

  • Bachelors or Masters (preferred) in a relevant field (Environmental Science, Agronomy, Sustainability, or related).
  • Able to solve complex project-related problems relatively independently.
  • Able to make decisions on the ground with the local project team to ensure effective project implementation.
  • Strong understanding of rice cultivation practices and their environmental impact is an asset.
  • Experience working in international development, rural development, or carbon offset project development is an asset.

Location and working conditions:

  • The position is based in Vancouver, BC. Ostrom offers hybrid home-office options, but prefers Vancouver-based employees to work from our offices several times per week. Alternate locations will be considered for the right candidate, with a preference for North American time zones. The position requires some international travel, primarily to Southeast Asia, for up to two months per year.

Key Reporting Relationship Reports to Director of International Land Use

Expected Salary range: CAD 55,000 – 75,000.

Application Instructions:

  • Please submit a CV (file name: LASTNAME_FIRSTNAME_aganalyst_CV.pdf) and a Cover Letter (file name: LASTNAME_FIRSTNAME_aganalyst_CoverLetter.pdf) to

    ILU_jobs@ostromclimate.com, and cc rice@ostromclimate.com. Applicants who do not follow application instructions will not be considered.

*Posted on February 12, 2024.

Ostrom Climate is hiring Technical Lead – Agricultural Emissions in our International Land Use  department. The technical will be responsible for the quantitative aspects of the development, implementation, and monitoring of agricultural GHG reduction projects, with a specific focus on sustainable rice, implementing alternate wetting and drying (AWD) irrigation techniques with smallholder farmers in Southeast Asia.

Company Description

Ostrom Climate is a global leader in the design, development, and implementation of GHG reduction programs at all scales. We have developed some of the world’s largest carbon projects including the Great Bear Forest Carbon Project, which is North America’s largest Improved Forest Management project and the world’s largest forest carbon project by area, as well as the Mai Ndombe REDD+ Avoided Deforestation project, the largest of its kind in Africa.

Specific job responsibilities include:

Technical Leadership

  • Provide overall technical leadership to teams in Vancouver and in Asia on the quantification of GHG reductions associated with Ostrom’s agricultural projects, with a strong focus on Alternate Wetting and Drying (AWD) in smallholder systems.
  • Represent Ostrom at events such as conferences, panels, and presentations to technical and non-technical audiences internationally, ensuring Ostrom’s continued reputation as a global leader in agricultural emissions reductions.
  • Stay up to date on emerging technologies related to the characterization of agricultural emissions including remote sensing technologies, AI applications, biogeochemical process-based models, field data management systems, and others. Assess technologies and make recommendations for Ostrom’s agricultural projects.
  • Conduct feasibility studies, risk assessment, and technical evaluation of potential projects/sites.
  • Prepare technical reports and project documentation for internal and external stakeholders.
  • Ensure the quality control of project documents, including the control of the values of (the potential to reduce) greenhouse gas emissions, project costs, etc.
  • Design monitoring data collection procedures to assess project performance. Follow up with project staff – including field staff across multiple countries – to ensure the effective implementation the monitoring procedures.
  • Develop and ensure effective implementation of protocols for in-field GHG measurement research and soil sampling to support modeling of GHG emissions (with a particular focus on rice agroecosystems).
  • Developing financial models for project implementation scenarios.

Compliance

  • Lead communication with the carbon credit accreditation body and lead in the registration process of projects including timely validation and verification to emerging standards.
  • Staying up to date on standards, methodologies, and requirements relevant to the project’s carbon crediting program.
  • Ensure that projects adhere to validation and verification requirements.
  • Support the development of project policies/plans to ensure compliance.

Team Collaboration

  • Conduct international site visits to provide guidance and ensure compliance of field teams responsible for GHG data collection and other elements of validation.
  • for the purpose of feasibility assessment or to ensure a project’s compliance with technical requirements.
  • Work closely with project staff to coordinate activities effectively.
  • Participate in interdisciplinary discussions to enhance project activities.

Skills and Qualifications:

  • Advanced degree (PhD preferred) in a relevant field (Environmental Science, Agronomy, or related).
  • 5+ years of relevant professional experience
  • Knowledge of biogeochemical process-based modeling an asset.
  • Strong quantitative analytical skills and ability to solve complex project-related problems independently.
  • Able to make decisions on the ground with the local project team to ensure effective project implementation.
  • Strong understanding of rice cultivation practices and their environmental impact is an asset.
  • Experience working in international development, rural development, or carbon offset project development is an asset.

Location and working conditions:

The position is based in Vancouver, BC. Ostrom offers hybrid home-office options, but prefers Vancouver-based employees to work from our offices several times per week. Alternate locations will be considered for the right candidate, with a preference for North American timezones. The position requires some international travel, primarily to Southeast Asia, for up to two months per year.

Key Reporting Relationship: Reports to Director of International Land Use

Expected Salary range: CAD 85,000 – 110,000. Equity and salary negotiation options for the right candidate.

Application Instructions:

Please submit a CV (file name: LASTNAME_FIRSTNAME_aglead_CV.pdf) and a Cover Letter (file name: LASTNAME_FIRSTNAME_aglead_CoverLetter.pdf) to

ILU_jobs@ostromclimate.com, and cc rice@ostromclimate.com. Applicants who do not follow application instructions will not be considered.

*Posted on February 12, 2024.

Forest Carbon Analyst – International Land Use

Company Description

Ostrom Climate (formerly NatureBank) is a global leader in the design, development, and implementation of GHG reduction programs at all scales. We have developed some of the world’s largest carbon projects including the Great Bear Forest Carbon Project, which is North America’s largest Improved Forest Management project and the world’s largest forest carbon project by area, as well as the Mai Ndombe REDD+ Avoided Deforestation project, the largest of its kind in Africa. Our International Land Use division focuses on the development of voluntary carbon offsets under standards such as the Verified Carbon Standard (VCS) and Climate, Community and Biodiversity Standard (CCB). We work with smallholder farmers, local and Indigenous communities, private landowners as well as government agencies and civil society to develop high-quality carbon offset projects.

Role Description

As part of the International Land Use team, the Forest Carbon Analyst will play a key role in the development of a variety of forest carbon project types, including Improved Forest Management (IFM), avoided deforestation/degradation (REDD), and afforestation/reforestation (A/R). This role requires a strong understanding of issues around the science of climate change, as well as land use and natural resource management dynamics. The Forest Carbon Analyst will also be responsible for administrative and other support tasks, such as business development and writing proposals and project design documents. This is a full-time position based in Vancouver with a hybrid office arrangement reporting to the Director of International Land Use. Salary range: CAD $55,000 to $75,000 commensurate with experience.

Responsibilities include but are not limited to:

  • Forest Carbon Quantification
    • Supporting forest carbon quantification in accordance with voluntary carbon standards such as the Verified Carbon Standard (VCS).
    • Supporting growth/yield modelling to quantify forest carbon stocks under different forest management scenarios.
    • Providing forestry technical knowledge and contributing to forest inventory design.
  • Geospatial
    • Supporting the inventory, comparison, acquisition, pre-processing, and analysis of geospatial datasets including: remotely sensed, socioeconomic, and biophysical data.
    • Helping ensure that the requirements of specific methodologies governing the role and use of geospatial datasets are met.
    • Supporting the dissemination of results from geospatial analysis through making maps, infographics, figures, and tables.
    • Conducting statistical analysis and visualizations (graphs, charts, etc.) of geospatial data.
  • General Project Support
    • Providing a technical comparison of different voluntary methods and standards.
    • Assessing the feasibility of prospective forest carbon projects through desk-based and field research and preparing feasibility assessment reports.
    • Developing Project Design Documents for forest carbon offset project projects under voluntary carbon standards such as the Verified Carbon Standard (VCS).
    • Supporting project development, validation, and verification of forest carbon projects, including technical QA/QC of project documentation.

Required Qualifications

  • Bachelor’s degree or higher in Environmental Science, Forestry, Agronomy, or related field.
  • Minimum 1 year of relevant professional experience in forestry, conservation, climate change.
  • Solid understanding of forestry and land use dynamics.
  • Experience and proficiency using MS Excel for data analysis and visualization (e.g., produce graphs/tables, perform calculations, process large volumes of data, etc.).
  • Experience using geospatial tools for analysis, mapping, and data visualization (e.g., QGIS, ArcGIS, Google Earth Pro, etc.).
  • Experience writing and implementing code (e.g., R, Python, JavaScript).
  • Written and spoken fluency in English.
  • Very strong verbal and written communication skills.

Desirable Qualifications

  • Experience with carbon markets, carbon project development.
  • General field experience with forestry, agronomy, silviculture.
  • Specific field experience within tropical and / or sub-tropical contexts.
  • Good command of evolving climate policy, climate regulatory, and carbon market landscape.
  • Experience building and maintaining relationships with clients and partners.
  • A Master’s Degree in Forestry, Natural Resource Management, or related field.

Skills

  • Very strong technical report writing skills.
  • Very strong quantitative analysis skills.
  • Very strong qualitative research skills.
  • Work with minimal supervision and make decisions that ensure the success of deliverables.
  • Ability to work both independently and closely with a team.

 Key Reporting Relationship

Reports to: Director of International Land Use

Please send Cover Letter and CV to andrew.butt@ostromclimate.com

Application Instructions: Please submit a CV (file name: LASTNAME_FIRSTNAME_analyst_CV.pdf) and a Cover Letter (file name: LASTNAME_FIRSTNAME_analyst_CoverLetter.pdf). Please do not apply if you do not meet all of the Required Qualifications. Applicants who do not follow application instructions will not be considered. This and other opportunities can be viewed at Ostrom Climate’s career page.

*Posted on April 11, 2024.

Company Description

Ostrom Climate (formerly NatureBank) is a global leader in the design, development, and implementation of GHG reduction programs at all scales. We have developed some of the world’s largest carbon projects including the Great Bear Forest Carbon Project, which is North America’s largest Improved Forest Management project and the world’s largest forest carbon project by area, as well as the Mai Ndombe REDD+ Avoided Deforestation project, the largest of its kind in Africa. Our International Land Use division focuses on the development of voluntary carbon offsets under standards such as the Verified Carbon Standard (VCS) and Climate, Community and Biodiversity Standard (CCB). We work with smallholder farmers, local and Indigenous communities, private landowners as well as government agencies and civil society to develop high-quality carbon offset projects.

Role Description

As part of the International Land Use team, the Forest Carbon Analyst will play a key role in the development of a variety of forest carbon project types, including Improved Forest Management (IFM), avoided deforestation/degradation (REDD), and afforestation/reforestation (A/R). This role requires a strong understanding of issues around the science of climate change, as well as land use and natural resource management dynamics. The Forest Carbon Analyst will also be responsible for administrative and other support tasks, such as business development and writing proposals and project design documents. This is a full-time position based in Metro Manila or adjacent provinces with a hybrid office arrangement reporting to the Director of International Land Use.  

Responsibilities include but are not limited to:

  • Forest Carbon Quantification
    • Supporting forest carbon quantification in accordance with voluntary carbon standards such as the Verified Carbon Standard (VCS).
    • Supporting growth/yield modelling to quantify forest carbon stocks under different forest management scenarios.
    • Providing forestry technical knowledge and contributing to forest inventory design.
  • Geospatial
    • Supporting the inventory, comparison, acquisition, pre-processing, and analysis of geospatial datasets including: remotely sensed, socioeconomic, and biophysical data.
    • Helping ensure that the requirements of specific methodologies governing the role and use of geospatial datasets are met.
    • Supporting the dissemination of results from geospatial analysis through making maps, infographics, figures, and tables.
    • Conducting statistical analysis and visualizations (graphs, charts, etc.) of geospatial data.
  • General Project Support
    • Providing a technical comparison of different voluntary methods and standards.
    • Assessing the feasibility of prospective forest carbon projects through desk-based and field research and preparing feasibility assessment reports.
    • Developing Project Design Documents for forest carbon offset project projects under voluntary carbon standards such as the Verified Carbon Standard (VCS).
    • Supporting project development, validation, and verification of forest carbon projects, including technical QA/QC of project documentation.

Required Qualifications

  • Bachelor’s degree or higher in Environmental Science, Forestry, Agronomy, or related field.
  • Minimum 1 year of relevant professional experience in forestry, conservation, climate change.
  • Solid understanding of forestry and land use dynamics.
  • Experience and proficiency using MS Excel for data analysis and visualization (e.g., produce graphs/tables, perform calculations, process large volumes of data, etc.).
  • Experience using geospatial tools for analysis, mapping, and data visualization (e.g., QGIS, ArcGIS, Google Earth Pro, etc.).
  • Experience writing and implementing code (e.g., R, Python, JavaScript).
  • Written and spoken fluency in English.
  • Very strong verbal and written communication skills.

Desirable Qualifications

  • Experience with carbon markets, carbon project development.
  • General field experience with forestry, agronomy, silviculture.
  • Specific field experience within tropical and / or sub-tropical contexts.
  • Good command of evolving climate policy, climate regulatory, and carbon market landscape.
  • Experience building and maintaining relationships with clients and partners.
  • A Master’s Degree in Forestry, Natural Resource Management, or related field.

Skills

  • Very strong technical report writing skills.
  • Very strong quantitative analysis skills.
  • Very strong qualitative research skills.
  • Work with minimal supervision and make decisions that ensure the success of deliverables.
  • Ability to work both independently and closely with a team.

 Key Reporting Relationship

Reports to: Philippines Country Lead, International Land Use

Please send Cover Letter and CV to edmund.rico@ostromclimate.com

Application Instructions: Please submit a CV (file name: LASTNAME_FIRSTNAME_analyst_CV.pdf) and a Cover Letter (file name: LASTNAME_FIRSTNAME_analyst_CoverLetter.pdf). Please do not apply if you do not meet all of the Required Qualifications. Applicants who do not follow application instructions will not be considered. This and other opportunities can be viewed at Ostrom Climate’s career page.

*Posted on April 11, 2024.

Company Description

Ostrom Climate is a global leader in the design, development, and implementation of GHG reduction programs at all scales. We have developed some of the world’s largest carbon projects including the Great Bear Forest Carbon Project, which is North America’s largest Improved Forest Management project and the world’s largest forest carbon project by area, as well as the Mai Ndombe REDD+ Avoided Deforestation project, the largest of its kind in Africa. Our Domestic Land Use Team focuses on improved forest and grasslands, and agriculture management projects in various jurisdictions across Canada as well as researching blue carbon potential in BC.
The Domestic Land Use Team works with Indigenous governments and communities, private landowners as well as government agencies and civil society to develop nature-based carbon offset projects in Canada and the United States.

Role Description

As part of the Domestic Land Use Team, the Technical Carbon Manager will play a key role in the management of current, and development of new, nature based carbon projects, and support of ongoing audits.

This role requires a strong understanding of issues around the science of climate change, statistics, carbon modeling, biogenic carbon cycles, as well as natural resource management dynamics in North America. The Technical Carbon Manager will be responsible for working closely with Project Managers and Forest Carbon Analysts to provide guidance on, and review, carbon quantification, forest estate model, and other inventory outputs.

This is a full-time position, reporting to the Director of Domestic Land Use.

Responsibilities include but are not limited to:

  • Collaborate with Project Managers to provide technical guidance to Forest Carbon Analysts on carbon quantification matters
  • Complete QA/QC with Forest Carbon Analysts to review and assess assumptions and outputs for forest estate modeling, carbon stock changes and carbon budget models
  • Undertake review of documentation to support forest estate modeling and carbon quantification outputs
  • Support design and development of voluntary and compliance market carbon offset projects in North America
  • Assessing the feasibility of prospective nature-based carbon projects through desk-based and field research and preparing feasibility assessment reports by establishing baseline and project scenarios for quantification
  • Assisting the technical team with geospatial and carbon quantification tasks on an as-needed basis
  • Provide support in provincial and federal policy and regulatory reviews as needed
  • Support audits for nature based carbon projects

Required Qualifications

  • Master’s degree or higher in environmental science, forestry, climate sciences, political science, or related field
  • Solid understanding of forestry, agriculture, soil science, and land use dynamics in Canada and the United States
  • Good understanding of international and Canadian carbon markets, legislation and policies related to carbon offset projects
  • Experience with carbon markets, carbon project development, and nature-based carbon offset methodologies/protocols
  • Knowledge and understanding of Carbon Budget Model or Forest Vegetation Simulator
  • Understanding of IPCC Good Practice Guidance for Land Use, Land-Use Change and Forestry
  • Written and spoken fluency in English.
  • 5+ years of relevant professional work experience
  • 3+ years of management experience
  • Very strong verbal and written communication skills
  • Experience with MS Office Suite

Desirable Qualifications

  • Field experience with forestry, agronomy, or silviculture
  • Experience working with inventory design and field plot establishment
  • Experience with FSI or SFI certifications and forest audits
  • Experience with Carbon Budget Model or Forest Vegetation Simulator
  • Good command of evolving climate policy (Paris Implementation, OBPS, ICVCM, CCP etc.) and regulatory landscape
  • Experience with R and Python
  • Experience managing project audits under carbon programs (ACR, Verra, CCB, etc.)

Skills

  • Strong numerical skills
  • Strong writing skills
  • Demonstrates good business principles and possesses strong presentation skills
  • Ability to work across teams, manage deliverables
  • Clear communication – written and verbal
  • The ability to work with minimum supervision and to make decisions that ensure the success of the deliverable

Starting Salary Range: CAD $80,000 – $110,000

Key Reporting Relationship

Reports to: Director of Domestic Land Use

Please send your resume and cover letter to DLU-jobs@ostromclimate.com 

Company Description

Ostrom Climate is a global leader in the design, development, and implementation GHG reduction programs at all scales. We have developed some of the world’s largest carbon projects including the Great Bear Forest Carbon Project, which is North America’s largest Improved Forest Management project and the world’s largest forest carbon project by area. Our Domestic Land Use division focuses on improved forest and grasslands management projects in various jurisdictions across North America as well as researching blue carbon potential in BC. We work with Indigenous governments and communities, private land owners as well as government agencies and civil society to develop carbon offset projects.

Role Description

As part of the Domestic Land Use team, the Qualitative Analyst will play a key role in supporting the Great Bear Forest Carbon Project and other BC-based carbon initiatives. The candidate will be involved in the development of various land use carbon project types, including Improved Forest Management (IFM) projects, conservation, and afforestation/reforestation. This role requires a strong understanding of issues around the science of climate change, as well as land use and natural resource management dynamics in Canada and the United States. Additionally, the Qualitative Analyst will be responsible for administrative and other support tasks, such as business development and writing proposals and project design documents. This is a full-time position, reporting to the Director of Domestic Land Use.

Responsibilities include but are not limited to:

  • Supporting development of Project Design Documents for land use carbon offset projects under voluntary carbon standards such as the Verified Carbon Standard (VCS) and the American Carbon Registry (ACR) and compliance standards such as the BC Forest Carbon Offset Protocol (FCOP).
  • Support current projects including the Great Bear Forest Carbon Project and other BC-based carbon initiatives.
  • Supporting project social and biodiversity impact assessment processes to standards such as the Climate, Community and Biodiversity Standard (CCB).
  • Assessing the feasibility of prospective forest carbon projects through desk-based and field research, and preparing feasibility assessment reports.
  • Working with Indigenous People on Indigenous-led project development teams.
  • Support verification management of existing carbon projects.
  • Preparing workshops and presentations for clients and partners to support project development.
  • Assisting the technical team with geospatial and carbon quantification tasks on an as needed basis.
  • Developing proposals for funding and consulting work for the Domestic Land Use Team.
  • Assisting the Director and Project Managers with budgeting and financial modeling on an as needed basis.
  • Contributing to quality assurance /quality control through document review.
  • Coordinating internal and external meetings.

Required Qualifications

  • Bachelor’s Degree or higher in Environmental Science, Forestry, Political Science or related field.
  • Solid understanding of forestry and land use dynamics (including biogenic carbon cycle)
  • Solid understanding of Canadian (provincial or federal) climate policy.
  • Solid understanding of Canadian regulatory landscape
  • Basic understanding of carbon markets and the fundamentals to carbon project development
  • Experience working in sustainable forest management in BC.
  • 2+ years of relevant professional work experience.
  • Written and spoken fluency in English.
  • Very strong verbal and written communication skills.
  • Experience with MS Office Suite.

Desirable Qualifications

  • Experience with carbon markets and carbon project development.
  • Candidate to have Forester in Training certification or equivalent.
  • Knowledge of issues related to climate change mitigation, land use governance in Canada and the United States, Benefit Sharing Agreements.
  • Experience and proficiency using the ESRI suite of products.
  • Field experience with forestry, silviculture, data collection.
  • Experience building and maintaining relationships with clients and partners.
  • Experience with CBM.
  • Experience working with Indigenous Peoples.
  • A Master’s Degree in Forestry, Natural Resource Management or related field.

Skills

  • Very strong writing skills.
  • Very strong qualitative research skills.
  • Working knowledge of Microsoft Excel
  • Demonstrates good business principles and possesses strong presentation skills.
  • The ability to work with minimum supervision and to make decisions that ensure the success of the deliverable.
  • Problem solver and creative thinker
  • Ability to think independently and work with a team.

Salary: $60,000 to $80,000

Key Reporting Relationship

Reports to: Director of Domestic Land Use

Please send Cover Letter and CV to DLU-jobs@ostromclimate.com

*Posted on April 18, 2024.

Company Description

Ostrom Climate Solutions is one of North America’s leading providers of carbon management solutions. Based in Vancouver, British Columbia, our team bridges the gap between commitment and action for individuals and organizations rising to the global challenge of climate change.

We are a friendly and dedicated team.  We trust and respect our employees, and we do our best to provide the tools and flexibility they need to get the job done in a way that works well for everyone. 

Role Description

As the Part-Time Office Manager, you’ll oversee office maintenance, coordinate with vendors for cleaning and repairs, and manage landlord interactions. Your administrative duties will include answering phones, scheduling appointments, maintaining company records, and administering phone and email accounts. In HR, you’ll update the onboarding manual, assist with onboarding and offboarding, coordinate with IT for setups, and help with benefits and policy drafting. You’ll also manage facilities, handle mail and access fobs, and restock office supplies. Branding support includes ensuring document compliance with brand guidelines. The ideal candidate will be available 3 days a week from 9 AM to 12 PM, have strong organizational skills, and be proficient in MS Office Suite.

Responsibilities:

  1. Office Maintenance & Organization:
    • Ensure the office environment is clean, organized, and well-maintained at all times.
    • Coordinate with external vendors and manage relationships with cleaning services to ensure quality and timely maintenance.
    • Monitor and manage interactions with the landlord regarding any office-related issues, repairs, or inquiries.
  1. Administrative Support:
    • Assist with general administrative tasks such as answering phones, responding to emails, scheduling appointments, and managing correspondence during office hours.
    • Maintain and update company records, databases, and filing systems accurately and confidentially.
    • Coordinate and schedule meetings, conferences, and events, both internally and externally.
    • Administer the phone plan.
    • Administer the MS365 email and Zoom accounts.
    • Research and coordinate the purchase of office equipment and furniture as required.
    • Assist with data entry as needed for finance.
  1. HR Support:
    • Keep our Onboarding Manual up to date.
    • Assist with the administration of onboarding new employees, and offboarding terminated employees.
    • Coordinate with IT to set up new employees.
    • Assist with benefits administration.
    • Assist in drafting policies.
  1. Facilities Management:
    • Collect and distribute incoming mail, packages, and deliveries.
    • Track and manage access fobs, ensuring accurate records of who has what fobs and maintaining security protocols.
    • Stock and replenish office supplies, snacks, beverages (including milk and tea), and bathroom essentials as needed.
  1. Branding Support:
    • Ensure external documents are formatted within brand guidelines.
    • Provide social media support if the company decides to expand its presence in this area.

Requirements:

  • Availability for 3 days a week, from 9 AM to 12 PM, with some flexibility in terms of office hours.
  • Reliable attendance and commitment to being present in the office during agreed-upon hours without working outside of them.
  • Handle any ad-hoc tasks, requests, or projects assigned by the management team to support the smooth operation of the office.
  • Collaborate with team members, departments, and external partners to ensure effective communication, coordination, and collaboration.
  • Strong organizational, multitasking, and time-management skills.
  • Excellent communication, interpersonal, and customer service skills.
  • Ability to work independently, prioritize tasks, and handle confidential information with discretion.
  • Proficiency in MS Office Suite (Word, Excel, PowerPoint) and basic administrative tools.
  • Previous experience in office administration, facilities management, or a related field is preferred.
  • High attention to detail, accuracy, and problem-solving skills.
  • Positive attitude, proactive mindset, and willingness to take on new challenges and responsibilities as needed.

Salary: $28.85/hour

Key Reporting Relationship:

Reports to: The CEO and the Finance Department

Please send your resume and cover letter to admin-jobs@ostromclimate.com.

*Posted on April 18, 2024.